Joining a 1:1? How to share your screen in Microsoft Teams

Sometimes, during 1:1 support sessions, we may ask you to share your screen so we can better understand what you’re seeing and help resolve issues more quickly.

Sharing your screen in Microsoft Teams allows others in the meeting to see what you’re working on, such as documents, web pages, or applications.

Follow the steps below to share your screen successfully.

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Before you start

• Make sure you have joined the meeting in the Microsoft Teams desktop app or web browser

• Check that you are not already sharing your screen

• Close anything you do not want others to see (emails, messages, sensitive documents)

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How to share your screen

1. Join your Microsoft Teams meeting

   • You can join via the Teams desktop app or your web browser

2. Select the “Share” button (top right-hand corner)

   • In the meeting controls, click Share

   • This looks like a rectangle with an arrow inside it and is usually found in the top right-hand corner of the meeting window

     

3. Choose what you want to share
   You will be given a few options:

   • Entire screen – shares everything visible on your screen

   • Window – shares one specific application

   • Browser tab – shares a single browser tab (available in some browsers)

   

   👉 Our recommendation:
   We advise sharing your Entire screen. This allows you to switch freely between tabs, windows, or applications during the meeting without needing to change your screen-sharing settings.

   If you only share a window or browser tab and then switch to a different tab or application, other participants will not be able to see the new content unless you stop sharing and select it again.

4. Confirm the screen, window or tab and share

   • Click onto the screen/image of what you want to share, and a blue border should appear around it

   • Click the blue 'share' button in the bottom right hand corner

5. Confirm you are sharing

   • A red border or banner will appear around what you are sharing

   • Other meeting participants will now be able to see your screen

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How to stop sharing

• Click Stop sharing in the meeting controls

• Your screen will immediately stop being visible to others

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Common issues and tips

• Can’t see the Share button?
  Move your mouse or click the screen to reveal the meeting controls

• No audio when sharing a video?
  If you need to share sound, make sure “Include system audio” is enabled (this option appears when sharing)

• Using multiple screens?
  If you have more than one monitor, Teams will ask which screen you want to share

• Hybrid meetings (meeting room + remote attendees):
  If you are presenting content to both in-person and remote attendees, we recommend sharing your Entire screen to ensure everything you switch to remains visible