Magic Notes is great at recording all types of meetings, both online and in-person. You have the option of recording from both your phone and your laptop. This guide is going to take you through how to record from your laptop for both:
- In-person meetings using a laptop
- Online/Hybrid meetings directly from your laptop
Recording in person using your laptop
You should only record in-person meetings from your laptop if you do not have access to a phone. The reason for this is that:
- Most laptop microphones are setup to capture audio best when speaking into the laptop (i.e. if there is someone sitting further away behind the screen, their voice may be harder to detect).
- If you’re typing on the laptop simultaneously, it will also pick up the tapping noise from your keyboard.
- Using a phone is more discreet and less obstructive during an in-person meeting.
Step 1: Log in to Magic Notes
Begin by logging into your Magic Notes account on your laptop by opening up your internet browser and visiting www.magicnotes.ai. You will find the ‘Sign In’ button in the top right-hand corner of your screen. Depending on which method of logging in your Organisaiton has chosen, you'll either be able to sign in using Single Sign On, or you'll be emailed a login code after entering your email address.
You can find a clearer step-by-step guide on how to log in by clicking here.
Once logged in, you'll notice a user-friendly interface designed to make the recording process straightforward.
Step 2: Locate the Record Button
At the bottom of your screen, you'll find a button labelled 'Record'. Click on this button to initiate the recording process.
You can also click on the record button in the left sidebar on your screen, under ‘My notes’.
You will be given the option of ‘In person’ or ‘Online/hybrid’. Select the ‘In person' option.
Step 3: Follow the reminders
Magic Notes will prompt you with three essential reminders:
- Introduce all participants with names and roles.
- Obtain permission to record from all participants.
- Ensure your laptop remains unlocked during the recording - do not allow it to auto-lock.
When you’re ready, click on the pink ‘Start Recording’ button.
Reminder: Click 'allow' if microphone permission is requested
Tips to ensure high-quality audio
- Monitor audio detection - At the start of your recording, check that the audio is being detected by observing the blue audio bars on your screen. These bars will move up and down, turning dark blue to indicate active audio capture.
- Position your laptop to maximise audio detection - For the best audio quality, ensure that your laptop is open and facing all the speakers where possible. Most laptop microphones are set up to capture audio best when speaking into the laptop (i.e. if there is someone sitting further away behind the screen, their voice may be harder to detect). If you have a lot of attendees present for an in-person meeting, it’s best to use a mobile phone to record, which you can position in the middle of the group.
Step 4: Pause and resume recording as needed
Magic Notes allows you to pause the recording if necessary. This feature is handy if someone requests a break or if specific sections should not be recorded. You can also resume the recording later to add any observations or analysis.
Remember: If you cancel the recording, the audio file will be completely discarded, and it will not be recoverable, so only cancel if you are completely sure.
Step 5: Save your recording
Once the meeting concludes, it's vital to click the blue 'Save' button. This action initiates the generation of your Magic Note. If you forget to save, the recording will not be processed. However, Magic Notes has an auto-save feature that activates after four hours if you haven't manually saved.
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