You can watch the video or read the text guide below to understand more on what the Beam Desktop App is and how it can help you. We have two formats available to suit your learning style.
Video Guide
Text Guide
The Beam Notes desktop app is designed to make your life easier by simplifying the recording process. It is an intelligent application that detects when an online meeting begins—whether on Microsoft Teams, Zoom, or Google Meet—and asks if you would like to record.
By removing the need to navigate to the website or manually select audio sources, the app ensures you can focus on the conversation while Beam Notes handles the documentation. It’s also perfect for capturing in-person meetings with a single click.
How it Works
👩🏻💻 Automatic Reminders: The app detects when an online meeting starts and triggers a pop-up asking if you would like to begin a recording.
🎤 One-Click Recording: Start recording instantly via the pop-up or the app widget—no browser required.
🪄 Seamless Summaries: Once the meeting ends, it is automatically summarized into a Beam Note for you to review and edit.
How to Use It
The desktop app is built for both virtual and face-to-face environments.
Online Meetings
Our native app for Windows and macOS runs quietly in the background.
Detection: When you join a meeting in the Microsoft Teams app, Zoom app, or Google Meet (via Chrome), a desktop notification will appear.
Consent & Capture: If you choose to record (after gaining consent from participants), the app captures both your microphone and the system audio (the other speakers).
Automatic Upload: Once the meeting ends or you click Save, the recording is uploaded to your Beam Notes account, where your transcription and summary will be waiting.
In-Person Meetings
The desktop app also acts as a high-quality digital recorder for face-to-face sessions.
Quick Start: Simply click Start Recording from the system tray icon or the app widget to capture audio via your microphone.
Manual Trigger: If you miss an online meeting notification, you can use this same "Start" button to manually trigger a recording that captures both your voice and the meeting audio.
How to Find & Install the App
Depending on your company's setup, you can get the app in one of two ways:
Method 1 (Recommended): Check your company’s Microsoft Company Portal or app store. Your IT team may have already made it available for you to install with one click.
Method 2 (Direct Download): If you manage your own device apps, you can download the installer directly: Download Beam Notes Desktop App for Windows.
💡 Tip: The app currently supports Windows 10 and Windows 11.
🛠️ Information for your IT Department
If your company's internal tech team needs to configure network permissions, firewall allowlists, or push this app out to the entire company via Microsoft Intune, please share our dedicated technical guide with them.
Need more help? Get in contact by launching live chat or emailing us via support@beam.org.
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